A foot on each side – a perspective on a freelance/salary job mix

 

Every entrepreneur has experienced the fear of leaving the gilded cage of a salary to enter the financial uncertainty of independence. Not only is that fear justified but, depending on the circumstances, the sudden dive into the deep water may not be a wise option. Consequently, many freelancers initially maintained a second job to reduce the feeling of insecurity and allow themselves to build their business and confidence. As in most decisions, it carries benefits and costs, some more obvious than others.

I can speak about the issue since I wear two hats. On the one hand, I am a full-time freelance translator. I invest my heart, money and energy in improving my skills and business. I identify myself as a Hebrew-English translator. Yet, I also teach English half-time at a local engineering college and have done so for more than 30 years. I teach some 8 hours a week, two hours a day in the afternoons. I retained this job as I built up my freelancing business and still retain it by choice. Thus, I have two language-related but quite different professions.

Clearly, a second job has financial benefits and, therefore,  provides emotional security,  especially in the early stages of a career as an independent. A second source of income means that a person will be able to pay the vital bills, such as mortgage/rent and electricity, even during slow months or a dry period. As a result, it makes it easier to demand higher rates and make wiser long-term decisions. It is known that the ability to walk away from a deal is one of the keys to success in negotiation. With a salary arriving every month in the bank account, it is possible to have some financial security.

A second job also provides a means of balancing job satisfaction. All professions tend to demand extraordinary effort in one direction or another, whether that is the ability to concentrate at a computer, deal with the public or any other requirement. Likewise, every job fails to involve elements that are vital for human happiness. For example, home-based professionals often suffer from social isolation. A second job offers the opportunity to create a balance. In my case, spending time with young adults with the future in front of them keeps me young and socially interacting, counteracting the hours staring at the screen. Second jobs can emotionally complement a main job.

However, they can also create great stress due to time demands. Many positions involve varying levels of investment. The factors affecting the required effort at any given time include seasons, special projects and annual deadlines. Freelancing generally cannot predict the quantity or scale of projects to come. Thus, when both the salaried job and independent career suddenly become time-intensive at the same time, it can lead to extraordinary pressure for a short period. Despite all the best efforts to manage this stress, such double-peak times are challenging.

A second cost of having two jobs is the ultimate necessity to make one secondary. In other words, one’s self-worth and effort tend to heavily focus on one job to the relative neglect of the second. Depending on the level of perfectionism of the individual, this compromise can be personally painful. On a wider level, colleagues in the second job may not “appreciate” your lack of total commitment even if they understand the reason. If they are totally dedicated to the “team”, they may disrespect the “slacker”, who may not be able to focus solely on the job. While nothing that the person can do will probably change this attitude, it is nonetheless unpleasant to be looked down on by colleagues. This status is a more subtle price of having two jobs.

In the long term, it may be simpler just to take the dive, become a freelancer and leave the old life behind. However, such a risk is not appropriate for every person and every situation. Clearly,  a schizophrenic work life can provide financial and emotional security. However, the potential workload can become overwhelming and create professional identity issues. A person’s choice to dive into the deep end or wade in from the shallows is a personal choice. No answer is wrong; merely a matter of choosing the consequences.

Gaby á Paris – A birthday remembrance

 

Today is my late mother’s birthday. She would have turned 98 today, but did live to 96. As birthdays are times to bring up happy memories, I will share the connection that was Paris and my mother.

 As a matter of background, she was born and spent her first 20 or so years in Paris, in the Marais, aside from a few years during the war in southern France. She immigrated to the United States in the early 1950s but made frequent visits to Paris to see her friends and family once she married and was financially able to do so. In fact, later in their lives, for many years, my parents owned an apartment in Paris, also in the Marais, where they spent a month or so twice a year. Thus, she and my father were regular visitors to Paris and felt at home there.

One of my mother’s “pilgrimages” in Paris was a champagne and caviar snack at the bar at one of the department stores (whose name I have forgotten). She truly relished both champagne and caviar. However, I believe that the greatest joy she experienced on these visits was the thrill of being able to afford it after growing up in a neighborhood and family that enjoyed an abundance of love but was rather limited in available funds. It was an “I did it” moment.

On a more familial note, she used to stop by the delicatessen of a dear friend for a good Jewish lunch. Her childhood friend ran an old-fashioned Jewish delicatessen. I myself spent much time there. You could get poppy pastries, not too sweet, tasty rye bread, delicious corn beef and tongue, and, of course, some schnapps. There were barrels of salted herring and other fish. It was a feast for the eyes, nose and tongue. During all the years it was open, my parents would stop by to say hello to Robert but also to her past with its rich memories. It was time travel of the best kind.

The connection between past and present expressed itself best in my mother’s feelings arriving and leaving Paris after a month. Upon arrival, she relished checking on the neighborhood, buying food and drinks for the apartment and catching up with her “bande”, those friends and family that had survived the war, as well as newer friends that happened to be in Paris at the time. My parents never went to bed before 1 or 2 in the morning in Paris, going out every night. During the day, they would listen to Bach at a church or see a museum, occasionally taking a train to somewhere outside of Paris if they wanted a break from the hustle and bustle of the city. However, towards the end of the visit, my mother, having drunk from her fountain of youth, was ready to leave the gray clouds and noise of Paris to return to the sun, sports (tennis and golf) and peacefulness of Los Angeles. My mother was as happy to leave as she was to arrive, knowing that she would be back in some six months to begin the cycle again. For my mother, Paris was who she was, but only a part of it.

In short, my mother and Paris never parted even if she did leave the city. Happy birthday, Gaby, from le fils de Gaby.

On time and timelessness – the Historical Dictionary

 

This last week, the Israel Translators Association organized a fascinating online lecture on the historical dictionary in Israel. For those unfamiliar with the term, this type of dictionary documents the meaning, use and spelling of words throughout history, using both handwritten and printed texts. As the Hebrew language is one of the most ancient tongues, its history is especially rich and varied. From the points raised by Ayelet Harel, the presenter and a former researcher at the National Dictionary, it was clear that despite its historical focus, the work was intended for the present and future as evidenced by the choice of technology and its intended use. Furthermore, the results of this work clearly demonstrate that the opus will never end and its approach also applies to all languages.

It was quite remarkable that the organizing founders of the dictionary immediately considered the future. From the start in the 1950s, they have chose to use the most advanced digital methods available to record the texts intended to be analyzed in the future. These methods included, at various times, punch cards, and CDs and now involve direct online search. Keeping in mind the complex, costly, and time-consuming nature of advanced digital records at any time but especially in the past, the decision shows the importance placed on long-term thinking. In the same vein, current researchers, often two or more staff members, do not use AI so as to ensure that the final result accurately reflects the use of any term in the text.

Likewise, in its approach, the project took the long-term approach and began by creating a corpus of texts in Hebrew throughout the history of written Hebrew. Early texts, through the invention of the printing press, are often have illegible or unclear. The compilers took care to reflect and note this ambiguity in the material entered into the databank. It also chose to enter a wide variety of texts in order to provide a sufficient basis to identify the development of the Hebrew language over its history.  Researchers then carefully examined the meaning of and spelling of each Hebrew word in a given text, comparing it to the concordance. Today, a researcher or simply any curious person can go to the dictionary site and view the history of any given word from the Bible to today. The slow and steady approach has created a treasure of knowledge for future generations.

Given the nature of language, this tracking of language will always be relevant because language development is a never-ending process. Every generation selectively modifies the use and even spelling of the words. For example, in English, the “gay 90’s” referred to the optimistic time before the 20^th century (alas, not realized), not a trend in sexual relationships. In terms of spelling, people consider “shoppe” rather quaint while few people today get upset with “thru”. As languages are dynamic, tracking their changes will always be timely.

Clearly, the Hebrew historical dictionary is neither the only nor even first such project. Most languages have etymological sources and keep digital records of their language. While for some, the view of the past may seem a useless and merely an intellectual pursuit, like all history, language paints a picture of the world that was, elucidates the world that is and provides an indication of the world that will be. The historical dictionary is both of timely and timeless value.

Intuition in freelancing – Practical examples of listening to the inner voice

 

A vital but unquantifiable part of business success, whether small or large, is the use of intuition. It tells us to fight or flee, engage or avoid or seize or ignore. To be clear, intuition may sometimes feel similar to fear or enthusiasm. However, it transcends those temporary reactions and guides business people in deciding whether to work with a certain customer, take on a given project or invest time and money in a specific marketing initiative. While listening to intuition may not guarantee success, ignoring it can lead to disaster.

To define the term, intuition is the feeling that an individual experiences upon exposure to a new person, idea or proposal even before knowing any or all of the facts. The opportunity seems clearly “right” or “not right” without a person being able to put a finger on the reasons. Further analysis can confirm or cancel the feeling or merely confuse the issue but the initial intuition, like a first impression of a person, is generally correct. One of the difficulties in trusting intuition is its similarity to more fleeting sensations, notably fear and enthusiasm. In other words, people may be in an emotional state in which they want an idea to work even if all the indications are contrary or, by contrast, they refuse to believe in the success despite all the positive signs. Intuition is a deeper feeling and remains constant. In fact, one of the tests of intuition is to delay the decision for a short time and test whether the previous willingness or reluctance remains. It is amazing how often, in hindsight, we knew what to do from the start.

One of the major business decisions where intuition is vital is the choice to take on a given new customer. Even with due diligence, many entrepreneurs generally lack all the facts to objectively assess the benefits/risks of working with a given person or company. While the benefits of a new customer are evident, i.e., short-term and long-term revenue, the hidden risks can sometimes outweigh them. For example, some customers could be reluctant payers while others work in such an inefficient manner that it greatly increases the work required. As they say about friends, with customers like these, who needs rivals? In practice, the tone and content of the emails and spoken conversation often provide a window into the inner workings of the potential customer. Granted, if they are working in a foreign language or come from a different culture, an unpleasant tone or approach may merely indicate lack of fluency or cultural variance. However, in most cases, if a red light goes off in the brain when negotiating with a new customer, the freelancer needs to think twice. In many cases, avoiding the person or company is a good idea regardless of the lack of objective proof to the contrary.

Freelancers work by projects but must apply intuition in choosing which project to take on. There is a concept in economics called “opportunity cost”. It means that one price of taking project A is the inability to take on project B. Moreover, customers never forget an improperly executed job even if they sometimes forgive it. The significance is that a freelancer or company should not take on a project that “feels” beyond its ability or below its interest. In the first case, the result cannot be ideal because it involves learning at the customer’s expense, never a great idea. Similarly, the lack of interest in a project generally negatively affects the level of execution. Poor work is one of the primary reasons businesses lose customers. Curiously, freelancers generally “know” whether or not to take on a given project. However, illusions of grandeur or desperation lead people to roll the dice. Just as the vast majority of gamblers lose in Las Vegas and Atlantic City, “wrong” projects too often go awry. By contrast, calculated risks taken with open eyes are often the keys to opening up doors of opportunity. Wisdom is hearing and following intuition.

Finally, intuition also plays a role in marketing decisions. Freelancers sometimes receive invitations to join various sites, conferences and events both in their industry and outside it. These opportunities require an investment of time and/or money. It is hard, if not impossible, to know which of these will pan out. A postponed decision too often becomes an unmade decision as other urgent matters arrive on the desk. Thus, it is worthwhile investing two minutes to investigate the opportunity in order to ascertain whether it has potential or not. Intuition is a key element in the decision as it is difficult to access all of the factors. Of course, mental fatigue and work pressure tend to make it easier to pass on them. However, this laziness may result in a lost opportunity. If a marketing lead feels relevant, it is often worthwhile to sign up immediately or, at least, put on an active “to do” list for further investigation. As Fleetwood Mac sang, nobody knows what tomorrow will bring.

Clearly, intuition is neither infallible nor clear. People find it difficult to distinguish it from their internal want or fear list or simply do not trust it. However, freelancers, without dedicated marketing and financial departments to conduct a full investigation, have to depend on it. Faced with the limitations of time and energy, a quick but careful decision in line with intuition leads to far greater success than one in opposition to it. Of course, it is always advisable to check the facts to look for traps. Yet, in a world where partial knowledge is the best we have, intuition is an important tool for every business person. Ignore your inner voice at your own peril.

Competing with translation agencies – a personal example

 

Freelancers can compete with agencies by making the effort and applying their advantages. This week, I received a request for a quote through an online specialized legal service site for a “certified” translation of four documents from two different languages into English for a US agency. While the customer is still waiting for the answers to several questions, I am in the running to get the project despite the fact that he received a quote from at least one translation agency. As I see it, it proves that directed long-term marketing works, personal service creates loyalty even in the early stages and fair freelance pricing can be competitive with agency rates. I am optimistic about receiving the order.

It is known that directed marketing creates the most effective exposure, if not necessarily the widest one. The site that directed the contact to me primarily focuses on attorney services. As a complementary service, it is an ideal place for a translator to be listed as legal matters involving multiple countries frequently require translation of documents. The initial cost was moderate and has long since justified itself. If I had not made the effort to have myself listed there, I would not have had the opportunity to provide a quote.

As the provider of most of the involved services, I created trust by clarifying matters and posing questions, even suggesting opitons to reduce costs. Based on my experience and dependent on confirmation by the US government agency in the matter, I specified the steps involved in “certifying a translation”. When the issue of notarization arose, I further explained that the attorney rate in Israel is per signature and clarified what exactly the attorney in Israel attests to. I also suggested ways to reduce the notarization cost. Thus, I shared my professional knowledge to ensure that the customer would receive a product that meets his needs, even before taking the order. That willingness to provide a complete and accurate answer to a question is a vital element in creating trust. In many cases, customers need to feel confident in both the service provider and the product they will receive.

As the customer told me the proposed cost provided by a translation agency he contacted, I had the rare privilege of being able to analyze the relevance of my pricing. It turns out that the agency bid was slightly higher than mine. That means that my bid both reflected the hourly rate I wish to earn and the discount for the customer, reflecting the lack of a third party in the transaction when working directly with the translator. Granted, I have to invest additional time to handle all the procedures but I included this factor in my calculation. Pricewise, at least on certain types of documents, freelancers can compete with agencies without cutting their rates.

The customer has yet to decide as he awaits the answers to his questions. However, I feel confident that he will select my services now or in the future. In my opinion, freelancers must be proactive, service-oriented and insist on their rates. In terms of business, you win some and you lose some. However, you make a living and respect yourself even when competing with agencies. Davids sometimes win. 

P.S. - I did receive the order.

When the going gets tough… - A call to translators and other freelancers to join associations

 

In November and December, many professional associations, including those of translators, begin their annual membership campaigns. In recent years, the results have been disheartening to one degree or another. At least among translators, fewer and fewer freelancers choose to join even their national association, let alone a foreign-based organization. The reasons for this decline are both technical, economic and social. Yet, joining a national professional association is, in fact, a way to address those economic and social issues as well as to maintain creativity in the long term. All freelancers should seek that connection for both their personal benefit and the collective good.

Membership in professional associations is declining in most fields due to changes in technology, economy and social structure. AI is the mammoth in the China shop, reshaping the entire landscape of how businesses, big and small, work. Clearly, most freelance translators do not have a high degree of certainty about their own future or the future of the profession in 5-10 years. At the same time, rates continue to decline or remain static while many translators are experiencing a decrease in volume, a deadly combination. Paying association fees seems an ill-justified luxury. On a more general scale, many younger professionals grew up with the Internet and consider it their community, convenient and undemanding. The time and energy demands of physical participation, even by Zoom, feel uncomfortable. It is far easier and often more than sufficient in the short term to use one’s Internet persona and make connections. Thus, many newer and even not-so-new translators choose to avoid professional membership.

However, conversely, joining a professional association is an effective response to those issues. First, as nobody seems to understand exactly when and how to use AI, learning from the experience of others in the same position provides a wide-angle and more comprehensive picture of the situation at any given time. A word to the wise is sufficient. Furthermore, even more than ever, associations bring work. More and more buyers, struggling to identify worthy service suppliers in the chaos of the Internet, consult professional associations, seeking some kind of certification or recognition to help them in their choice of supplier. Personally, most of my new customers have found me on association lists. Furthermore, the official recognition allows freelancers to charge higher rates, increasing income. No less importantly, in the long term, the major challenge for any freelancer is to maintain enthusiasm and flexibility. Even if a participant at a conference technically learns nothing new, they leave the event with renewed energy, the result of being around so many talented people. Thus, professional associations actually help freelancers deal with technology, find customers and grow professionally.

Therefore, I believe that when the going gets tough, the tough get joining, gathering the strength, business and knowledge in uncertain times. There is strength and synergy in numbers.  I strongly recommend joining relevant associations at all levels, local, national and foreign, and physically participating in their events.

The 13th Annual Braude Industry-Academia Conference – a fascinating peek into uncertainty

 

Every year, the Braude College of Engineering, located in Karmiel in northern Israel, hosts a conference showcasing the research of its staff with emphasis on the application of technology in industry. As it involves many disciplines, each with its own approach and terminology, much of the audience, at best, only partially understands the lectures, notwithstanding the best efforts of the speakers. Yet, even that blurry glimpse is a worthwhile effort. The lectures provide hope for the future of humanity, demonstrate that cooperation is the key to success and enrich the listener.

The presentations ranged over a wide range of topics, generally of a narrow aspect.  Of particular interest for me was the lecture on the connection between oxygen in the atmosphere, which is found in many large Earth-like/small Jupiter planets in other galaxies around us. The lecturer discussed the conditions under which natural chemistry, not living beings, may create this oxygen. Another researcher broke down the benefits and challenges of using wastewater from the desalination process of underground water to grow certain types of fish in pools, including the potential use of the almost completely pure calcium produced as a byproduct. One biotechnologist is researching a process to temporarily block brain pathways created in children due to an infection of their mothers during pregnancy,  which can trigger anxiety and depression during adolescence. These are merely a drop in the ocean of the subjects discussed during the conference.

One of the common themes was the interdisciplinary nature of all the research. In other words, no one set of knowledge is sufficient to treat any question. All of the researchers reached out and work with experts in other fields, including chemistry, biology, physics and mathematics. This synergy led to alternative ways to solve problems and the ultimate success of the studies. No man is an island nor can any scientist succeed alone.

As for the listeners, sometimes hearing words but not understanding them and seeing formulas that mean almost nothing, it was a valuable experience. First, it created a ense of wonder,  just like a kid looking through a microscope for the first time. There is a feeling of discovery of something that had always been there but was unknown. It created hope, seeing that so many people are striving to solve the big and small problems of the world, each contributing his/her part. Finally, the realization of how much we don’t know creates humility, keeping us open to the new, an important part of staying young. As little as I understood much of the science, the conference greatly enriched me as a teacher of engineers that will carry on this search for a better world.

In Heisenberg’s uncertainty theory, the more observers focus on location, the less they can identify direction and vice versa. The Braude conference, as in every year, was a celebration of people focusing on small details and striving to fully grasp them with the hope that another person can use that information to enhance another aspect until a clear picture appears. This research may sooner or later change people’s lives and has already affected those who attended the conference.