Google-eyed translator search – Shocked and uh-ed translation buyers

 

Freelancer marketing has never been a simple task just as finding any proper professional for the first time has always been a bit of a gamble. As an exercise, I “posed” as a translation buyer in my area of specialty – Hebrew-to-English official documents, a marriage certificate in this case – and searched for a service provider using both ChatGPT and Google. While the former provided a reasonable response, the options raised by Google illustrated the irrelevance of the search for translation purchasers and the need to focus marketing for translation providers.

In terms of methodology, I used free ChatGPT and posted the following prompt: “I am looking for a certified Hebrew-English translator to translate a marriage certificate for immigration purposes.” I then added, “I am looking for three freelancers”. Aside from some fairly accurate but somewhat vague background information, which is understandable since my prompt did not include all the relevant information, the AI engine initially provided three agencies and then, following the second prompt, three freelancers. The referred translation agencies and independent translators were all experienced professionals. Thus, GPT did provide an adequate starting point for a search for a translation professional.

By contrast, Google’s output to the same initial question was highly biased. The first page was almost entirely AI-based translation companies. I understand that people pay for top billing but I am not familiar with any government agency that will accept a certified translation of an official document produced by AI. The first human agencies were a few large, low-cost agencies. I am aware that some customers have a limited budget but it seems penny- wise and pound-foolish to skimp on the translation of a document that may make or break an important opportunity. Among the early entries (page 2) was a site for freelancers. It was shocking to see their average prices. Almost all of the more than 20 freelancers on the first two pages posted a rate of 5 USD a page, without defining what a page is. At that price, I would not trust the result as the rate is too good to be true. Thus, faced with a choice of AI, budget agencies and prostituting freelancers, the search was a non-starter.

It would seem that first-time translation buyers seeking a professional translator should take a much more directed approach. The best option may be national association search engines (such as the ATA in the US and ITA in Israel), which allow a full comparison of credentials and demonstrate some measure of professional approach. Service provider recommendation lists may also be relevant, albeit with a grain or two of salt. Of course, traditional personal recommendations are always relevant. Notices in relevant Facebook groups will provide several options. Finally, ChatGPT with more specifics is an ever more relevant path. Clearly, finding an appropriate translation will require some thinking and effort.

This situation should determine how translators market themselves. As AI seeks specifics that make one option more relevant than the others, translators need to include relevant details in as many locations as possible. These factors include languages, qualifications, experience, types of documents and skills. A website is an important but not the sole place to post such information. Furthermore, appearing on reputable translator lists, e.g., national associations and government bodies, enhances the probability that a search will produce one’s name. Of course, additional activities, including lectures, blogs and volunteer work, further enhance one’s presence. Ultimately, word-of-mouth, whether through customers or peers, is the best source of reference, requiring translators to produce quality results regardless of the rate. It is not enough for translators to prove and improve themselves. They need to market those attributes in multiple ways.

God helps those who help themselves. I am not sure that Google is a god even if it does seem to be omniscient and omnipresent. AI is far too naive to be a god but people increasingly treat it as one. Translation providers need to help purchasers find an appropriate option. Keeping on the astral plane, the devil is in the details. Purchasers need to make intelligent decisions while freelancers must provide the information they need to make those decisions. The result can be awe-inspiring, far superior to the uhs produced by simple Google searches and even ChatGPT.

Customer satisfaction – an adapted/adaptable survey questionnaire

 

[4 people with things to say]

In such a volatile market for freelancers, including translators, and large businesses alike, it is vital to retain existing customers and learn why customers do not return. The BBC TV program, Four in a Bed, which features four different B&B operators checking each other’s place out, asks a specific set of questions to sound out, for better or worse, the customer experience, rating them with a score ranging from one to ten. The participants do not always agree with or appreciate the feedback, both written and oral, but clearly learn from the experience in terms of improving their product. The same set of questions, with appropriate changes, could also be useful for other service providers. I will relate the original questions to the translation business but most providers can adapt them.

4 in the Bed question: How were the hosts?

Translator customer question: How was the communication with the translator?

Explanation: People prefer to do business with people that are pleasant and professional and tend not to return to those that are indifferent or amateurish. In translation, most of the communication is written, i.e., customers and service providers don’t physically meet or even talk to each other. Thus, the tone, content and timeliness of the email or WhatsApp chats create the relationship. Think before you press send.

 

4 in the Bed question: How clean was the room?

Translator customer question: How accurate in terms of errors was the translation?

Explanation: Translation buyers expect translators to pay attention to detail. A clean translation should have no spelling, name or number errors and visually resemble the original document. Multiple post-delivery correspondence is a bad omen for future business with the buyer. Clearly, “critical” error is a subjective matter and may, in some cases, involve mistaken judgment by the buyer. The lesson for the translator is allow and take the time to do proper QA.

 

4 in the Bed question: How were the facilities?

Translator customer question: Could the translator provide all the required services?

Explanation: Translation often involves more than production of a document and may include certification, notarization, delivery or even translation into other languages. The question is whether the translator managed the whole process or dropped the bag on the customer. People are willing to pay for convenience.

 

4 in the Bed question: How did you sleep?

Translator customer question: Did the translated document meet your needs?

Explanation: Excellence is not always required. Translation buyers choose to hire translators because of a specific need. If the person used the document without any issues, the translation was successful. If not, the purchase was a waste of money. It may be that customer did not know or failed to provide the actual requirements but such explanations only identify the source of the problem and do not eliminate the issue. Translators must attain the actual requirements before starting.

 

4 in the Bed question: How was the breakfast?

Translator question: Did the translator meet my special needs?

Explanation: From the program, it is clear that many Brits are rather particular about the runniness of their poached eggs and/or the quality and cooking of their sausages. Similarly, translation buyers can be rather particular about delivery format, paging, color issues, phrasing and terminology, among other factors. A translator cannot please all customers but at least should try to ascertain these special demands and attempt to satisfy them.

 

4 in the Bed question: Would you stay here again?

Translator question: Would you use my services again and/or recommend me to a friend?

Explanation: Many people are quite critical by nature but that does not mean that they don’t appreciate good service. Service providers create customer loyally through the manner in which they handle issues. Regardless of any problems that arose, the essential issue is whether that buyer would use your services again and/or recommend your services to a friend or colleague. On the other side, every dissatisfied customer is a double loss for the same reason. Clearly, in situations where, for whatever reason, the buyer chose an inappropriate service provider, a negative answer is not necessarily an indictment of the translator. However, a consistent positive answer to this question is the key to long-term success.

 

4 in the Bed question: How much would you pay for the room?

Translator question: Did you receive fair value for your money?

Explanation: At first glance, this question seems irrelevant and even dangerous for translators. After all, many customers neither know nor can attain competing rates nor does the translator generally wish them to find out. On the other hand, the likelihood of a translator retaining a new customer is highly linked to the sense of value. Regardless of the objective reality, a sense of a reasonable price creates satisfaction while a feeling of overpaying leads to dissatisfaction. On a positive note, responses to this question can provide an objective basis for a translator to raise or lower rates or make other changes.

This series of questions can help all freelancers discover the strengths and weaknesses of their business. It takes courage to pose the questions and strength to accept the answers but these responses may surprise us in a positive way and inspire us to improve. I hope you can adeptly adapt and adopt the basic questionnaire and grow your business.